VSLP CAFE ONE · Canteen Attendance Monitoring System

Employee ID

Name

Department

Designation

Colony ResidentYesNo

StatusActiveInactive

Meal EligibilityEligibleNot Eligible

Type of MealAll MealsBreakfastLunchEvening SnacksDinner

Photo

Remove

Save Employee updates the record by Employee ID. Add Employee creates a new record and rejects a duplicate ID. Delete Employee removes the record whose Employee ID is entered in the form. Excel columns (see Download Template): EMP ID, NAME, DEPARTMENT, DESIGNATION, RESIDENT, STATUS, MEAL ELIGIBILITY (Eligible / Not Eligible), TYPE OF MEAL. Only Active + Eligible employees flow into the Cafe Master and can scan at CAFE CONNECT.

Family Member ID

Employee ID

Family Member Name

Relation

Age

StatusActiveInactive

Meal EligibilityEligibleNot Eligible

Type of MealAll MealsBreakfastLunchEvening SnacksDinner

Photo

Remove

Save Family Member updates the record by Family ID. Add Family Member creates a new record and rejects a duplicate ID. Delete Family Member removes the record whose Family Member ID is entered in the form. Excel columns (see Download Template): FAMILY ID, EMP ID, NAME, RELATION, AGE, STATUS, MEAL ELIGIBILITY (Eligible / Not Eligible), TYPE OF MEAL. Only Active + Eligible members flow into the Cafe Master.

Visitor ID

Visitor Name

Company / Place

Host Employee

Purpose

Approval By

Visit Date

Meal TypeBreakfastLunchEvening SnacksDinner

StatusOpenClosed

Photo

Remove

Save Visitor stores the visitor in the master only and generates the short visitor ID if blank. Generate Visitor Order will work only after the visitor has been saved. Add Visitor Meal saves the visitor and records a meal serve for the selected meal type, reflecting across all sheets and the dashboard.

Upload Visitor List (per Company / Entity)

Upload an Excel of visitor EMP / Visitor IDs. Only ID, NAME, COMPANY are pulled (auto-filled from the Employee Master where the ID matches, otherwise from the file). For each row choose Meal Type and Consent from the dropdowns — Meal Type enables only when Consent = Yes. Enter the Operator once, then Pull Consented → Visitor Meals. Only consented rows are recorded as visitor meals and reflect across all sheets and the dashboard.

Record a meal parcel. Entity is the unit placing the order. Meal Type shows what kind of parcel it is. Saved parcels reflect across all sheets and the dashboard.

Save Parcel records one parcel for the selected meal type and clears the form. Add Parcel keeps Entity / Operator / Meal Type to add more beneficiaries quickly. Duplicate parcels for the same person, date and meal are blocked. Freeze times — Breakfast 07:30, Lunch 10:00, Snacks 15:00, Dinner 17:00. Exception request window remains open for 45 minutes after each cut-off.

Upload Parcel Master (per Entity)

Upload an Excel of EMP IDs for an entity. Only EMP ID, NAME, DEPARTMENT, DESIGNATION are pulled (auto-filled from the Employee Master). For each row choose Meal Type, Shift and Consent from the dropdowns. Meal Type and Shift become selectable only when Consent = Yes. Enter the Operator once for the whole list, then Pull Consented → Register. After pulling, Generate Order activates.

Click Generate Order to roll up today’s parcels into entity-wise / meal-wise orders. Orders for a meal cannot be generated after that meal’s freeze time. Generated orders appear in the Today’s Order tab and on the dashboard.

Use agreed vendor rates. Once saved, rates lock automatically. Unlock with the master password to change them.

Enter the menu day-wise for Breakfast, Lunch, Evening Snacks and Dinner. Separate items with commas or new lines. The menu of the current day is displayed live in CAFE CONNECT → CAFE MENU TODAY.

Weekly Menu Overview

Daily report for today can be generated only after canteen closing (23:00); past dates any time. Weekly = Monday 00:00:01 to Sunday 23:59:59 of the chosen week. Monthly = 1st 00:00:01 to last day 23:59:59 of the chosen month.

HR Meal Eligibility Control

After uploading Employee Master or Family Master, HR can allow or block meal benefit here. If marked Not Allowed, the QR scan will be rejected at the counter.

Parcel Exception Approval

Late parcel requests after the meal cut-off will appear here. HR can approve or reject. After approval, parcel entry and order generation are allowed for that meal and entity.

Password & Access Control

This replaces the separate Setting and Control tab. HR can control login, master and sheet-wise passwords from here.

Today’s Visitor password: -  |  Today’s Parcel password: -

IIS Server Save / Sync Control

The app saves inside the browser immediately. For live multi-user IIS usage, configure the API URL after backend deployment. Every save will then POST the full data to that endpoint as JSON.

Implementation SOP

Download a full backup of all application data, or restore from a previous backup file. Take regular backups before any data reset.

Load the CAFE ONE sync file exported from the VSLP ENTRY PRO ID-card application. Employees and family members issued there are pulled straight into the Employee Master and Family Master below, so their QR / ID cards resolve instantly at meal capture and the USB scan terminal — no re-typing. Existing records with the same ID are updated; new ones are added. Meal records, rates, passwords and settings are never touched.

Data Reset

Use with care. These actions are permanent and cannot be undone. Always take a backup first.

Select the period and the type of data to clear. Unlock with the master password first. Every clear action is written to the Clear Data Log below, which is permanent and cannot be deleted from the application.