SEPARATION
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INSTRUCTION · HOW TO USE VSLP CLEAR EXIT
PURPOSE
VSLP CLEAR EXIT RUNS THE COMPLETE EXIT OF AN EMPLOYEE — FROM THE SEPARATION REQUEST TO THE NO DUES CERTIFICATE, THE SERVICE LETTER AND THE ARCHIVE — ROLE BY ROLE, IN A FIXED ORDER, ON ONE SQL SERVER DATABASE SHARED BY ALL USERS. EVERY SUBMISSION IS LOCKED WITH THE TRUE TIME OF THE SERVER AND THE NAME OF THE USER WHO SUBMITTED IT.
THE SIDEBAR · NUMBERS AND COLOURS
THE TABS ARE NUMBERED 01 – 26 IN THE ORDER OF THE PROCESS. THE NUMBER OF A TAB IS THE SAME FOR EVERY USER; A TAB YOUR ROLE DOES NOT USE IS NOT SHOWN.
THE PROCESS FROM START TO END · WHO DOES WHAT, AFTER WHOM
PART A · SEPARATION REQUEST (03 SEPARATION)
- EXITING EMPLOYEE — NEW SEPARATION REQUEST: SECTIONS 1 – 7, RESIGNATION LETTER (PDF / WORD), DECLARATION, SUBMIT. THE SEPARATION ID VSLP-SEP-YYYY-00001 IS ISSUED.
- REPORTING MANAGER — REVIEW A – E (HANDOVER, IMPACT, REPLACEMENT, NOTICE WAIVER) AND SUBMIT, OR RETURN IT FOR CLARIFICATION. WHEN THE REPORTING MANAGER IS ALSO THE HOD, ONE COMBINED REVIEW GOES STRAIGHT TO HR.
- HOD — REVIEW A – E AND SUBMIT TO HR (OR RETURN TO THE REPORTING MANAGER / EMPLOYEE).
- HR REPRESENTATIVE — HR VERIFICATION: BLOCKS A, B, C, EACH SIGNED WITH THE OWN PASSWORD; HR PROCESSING: NOTICE, LAST WORKING DAY, WAIVER, DEPARTMENTS; DECISION. APPROVING AUTHORITY DECIDES WHEN HR ASKS FOR IT.
- HR REPRESENTATIVE — START CLEARANCE PROCESS: THE NO DUES CASE IS CREATED WITH THE SAME ID, EACH DEPARTMENT IS MARKED APPLICABLE OR NOT AND GETS ITS OFFICER. THE EMPLOYEE CAN STILL ASK TO WITHDRAW; THE CLEARANCE IS THEN ON HOLD UNTIL IT IS DECIDED.
PART B · NO DUES CLEARANCE (04 – 19)
- 04 HR REPRESENTATIVE — FILLED AUTOMATICALLY BY START CLEARANCE PROCESS (A CASE WITHOUT A SEPARATION REQUEST: + NEW CLEARANCE CASE, FILL AND SUBMIT).
- 05 EXITING EMPLOYEE — OWN SELF CLEARANCE: PROPERTY RETURNED, CLAIMS, PERSONAL DATA, CONFIRMATION; SUBMIT.
- 06 – 14 DEPARTMENTS, IN PARALLEL — 06 REPLACING EMPLOYEE · 07 REPORTING MANAGER · 08 HOD · 09 ADMINISTRATION · 10 IT · 11 SECURITY · 12 STORES · 13 SAFETY / EHS · 14 MINING (WHERE APPLICABLE). EACH CHECKS ITS ITEMS, RECORDS WHAT IS STILL OPEN, THE RECOVERY AMOUNT AND THE ACTION REQUIRED FROM THE EMPLOYEE, AND SUBMITS.
- 15 FINANCE & ACCOUNTS — EVERY RECOVERY OF 06 – 14 APPEARS AT THE TOP OF ITS SHEET AS A RED PULSING BLOCK. CLICK THE BLOCK TO OPEN THAT DEPARTMENT AT ITS RECOVERY FIELD, THEN ACKNOWLEDGE IT (THE BLOCK TURNS GREEN). FILL ADVANCES, LOANS, NOTICE PAY AND THE OTHER PARTICULARS. FINANCE & ACCOUNTS SUBMITS AFTER 06 – 14 HAVE SUBMITTED AND EVERY RECOVERY IS ACKNOWLEDGED.
- 16 PAYROLL (WHEN CONFIGURED BY HR CONTROL) — OPENS AFTER FINANCE & ACCOUNTS; FINAL PAYROLL INPUTS; SUBMIT.
- 17 HUMAN RESOURCES — OPENS WHEN THE EXITING EMPLOYEE AND ALL DEPARTMENTS HAVE SUBMITTED; APPRAISES EVERY INPUT, CLEARS ID CARD, ATTENDANCE, LEAVE, NOTICE, PF / ESIC, GRATUITY, LETTERS; SUBMIT.
- 18 PLANT HEAD — REVIEWS ANY SHEET (READ ONLY), RECORDS THE DECISION AND THE FULL AND FINAL RECOMMENDATION; SUBMIT.
- 19 CEO — FINAL APPROVAL. IT CAN BE SUBMITTED ONLY WHEN NO DEPARTMENT IS AMBER OR RED. THE SUBMISSION CLOSES THE CASE.
- 20 CONSOLIDATED RESULT — HR GENERATES THE NO DUES REPORT ON THE LETTER HEAD (REFERENCE VSLP/ND/SERIAL/DDMMYY, QR CODE), THE SERVICE LETTER OR THE TERMINATION LETTER; EVERY GENERATED DOCUMENT IS KEPT IN 21 ARCHIVE.
ROLE BY ROLE
| ROLE | YOUR TABS | WHAT YOU DO | WHEN |
|---|---|---|---|
| EXITING EMPLOYEE (ROLE EMPLOYEE) | 03 · 05 | SUBMIT THE SEPARATION REQUEST; ANSWER A CLARIFICATION; WITHDRAW IF NEEDED; FILL YOUR OWN SELF CLEARANCE. | START; SHEET 05 AFTER START CLEARANCE PROCESS. |
| REPORTING MANAGER | 03 · 07 | REVIEW THE REQUEST; LATER CLEAR WORK / DOCUMENT HANDOVER IN SHEET 07. | AFTER THE EMPLOYEE SUBMITS; 07 WITH THE DEPARTMENTS. |
| HOD | 03 · 08 | REVIEW THE REQUEST AND THE RECOMMENDATION; LATER CLEAR DEPARTMENT HANDOVER IN SHEET 08. | AFTER THE REPORTING MANAGER; 08 WITH THE DEPARTMENTS. |
| HR REPRESENTATIVE | 03 · 04 · 20 · 21 · 26 | VERIFY (3 SIGNED BLOCKS), DECIDE, START CLEARANCE PROCESS, FOLLOW THE CASE, GENERATE REPORT AND LETTERS. | AFTER THE HOD; REPORTS AT THE END. |
| REPLACING EMPLOYEE | 06 | CONFIRM THE CHARGE TAKEN OVER AND THE TAKEOVER DATE. | WHEN THE CLEARANCE STARTS. |
| ADMINISTRATION · IT · SECURITY · STORES · SAFETY / EHS · MINING | 09 · 10 · 11 · 12 · 13 · 14 | CHECK EVERY ITEM OF YOUR SHEET; RECORD OPEN ITEMS, THE RECOVERY AMOUNT AND THE REQUIRED ACTION; SUBMIT. A RECOVERY GOES TO FINANCE & ACCOUNTS AUTOMATICALLY. | WHEN THE CLEARANCE STARTS (IN PARALLEL). |
| FINANCE & ACCOUNTS | 15 | ACKNOWLEDGE EVERY RECOVERY BLOCK; VERIFY ADVANCES, LOANS, IMPREST, CARD DUES, NOTICE PAY, REIMBURSEMENTS, TDS; FULL AND FINAL READINESS; SUBMIT. | SUBMIT AFTER 06 – 14. |
| PAYROLL | 16 | FINAL PAYROLL INPUTS AND PAYROLL RECOVERY; SUBMIT. | AFTER FINANCE & ACCOUNTS. |
| HUMAN RESOURCES | 17 · 20 · 21 · 26 | APPRAISE ALL INPUTS IN THE APPRAISAL PANEL; HR CLEARANCE; SUBMIT. | AFTER THE EMPLOYEE AND ALL DEPARTMENTS. |
| PLANT HEAD | 03 · 18 · 26 | DECIDE SEPARATIONS SENT TO YOU; NO DUES DECISION AND FNF RECOMMENDATION. | AFTER HUMAN RESOURCES. |
| CEO | 03 · 19 · 26 | DECIDE SEPARATIONS SENT TO YOU; FINAL APPROVAL OF THE NO DUES CASE. | AFTER THE PLANT HEAD, WHEN EVERY DEPARTMENT IS GREEN. |
| APPROVING AUTHORITY | 03 | DECIDE THE ADDITIONAL APPROVAL HR ASKED FOR. | WHEN HR SENDS IT. |
| HR CONTROL | 22 – 25 · 26 | HR ACCESS CONTROL (ROLES, MODULES, PERIODS, PASSWORD RESET, SUBSTITUTIONS), UPLOADS (EMPLOYEE MASTER, LETTER HEAD, TEMPLATES, SIGNATURE), CASE CONTROL (REOPEN, EDITED SUBMISSIONS, AUDIT TRAIL, BACKUP), RESET AND CLEAR DATA. | SET UP FIRST; THEN WHENEVER NEEDED. |
CORRECTING A SUBMITTED PAGE · ✎ EDIT SUBMISSION
- OPEN YOUR SUBMITTED PAGE AND CLICK ✎ EDIT SUBMISSION (IN THE HEADING OR NEXT TO SUBMIT).
- ENTER YOUR OWN LOGIN PASSWORD — THE SERVER CHECKS IT. NOBODY CAN CORRECT ANOTHER USER'S PAGE.
- CORRECT THE INPUTS, TICK THE DECLARATION AND SUBMIT AGAIN.
- EVERY EDIT IS RECORDED IN HR CONTROL · CASE CONTROL · EDITED SUBMISSIONS: WHO, WHEN AND EVERY FIELD CHANGED (OLD → NEW). PAGES ALREADY SUBMITTED AFTER YOURS STAY AS THEY ARE.
- FINANCE & ACCOUNTS: WHEN A DEPARTMENT CHANGES ITS RECOVERY AFTER YOUR SUBMISSION, YOUR TAB PULSES AGAIN — EDIT YOUR SUBMISSION, ACKNOWLEDGE THE NEW AMOUNT AND SUBMIT AGAIN. HUMAN RESOURCES WAITS UNTIL THEN.
EVERY DAY · GOOD PRACTICE
- LOGIN WITH YOUR EMPLOYEE ID, NAME, USER ROLE AND PASSWORD. AT THE FIRST LOGIN SET YOUR OWN PASSWORD (8 OR MORE CHARACTERS, LETTERS AND DIGITS). NEVER SHARE IT: IT SIGNS YOUR APPROVALS AND EDITS.
- 5 WRONG PASSWORDS LOCK THE ACCOUNT FOR 15 MINUTES (HR CONTROL CAN UNLOCK). A SESSION ENDS AFTER 8 HOURS WITHOUT USE.
- SELECT THE CASE IN THE CASE BAR AT THE TOP — CASES WAITING FOR YOU ARE LISTED FIRST AND MARKED YOUR ACTION. THE BELL SHOWS YOUR NOTIFICATIONS.
- FIELDS MARKED * ARE MANDATORY; DEPENDENT FIELDS (RETURNED / CONDITION, AMOUNT / STATUS) BECOME MANDATORY WHEN APPLICABLE. DO NOT SELECT CLEAR WHILE AN ASSET, ACCESS, ADVANCE, HANDOVER OR RECOVERY IS STILL OPEN.
- YOUR WORK IS SAVED AUTOMATICALLY WHILE YOU TYPE. THE HEADING SHOWS SERVER CONNECTED (GREEN). WHEN IT TURNS RED, KEEP THE PAGE OPEN: CHANGES ARE KEPT AND SAVED BY THEMSELVES WHEN THE CONNECTION RETURNS (CLICK THE STATUS TO CHECK AT ONCE).
- VOICE GUIDE: WITH VOICE ON THE APPLICATION SAYS WHAT IS WAITING FOR YOU AND WHAT TO DO ON EACH PAGE; 🔊 GUIDE ME REPEATS IT (ALSO WITH VOICE OFF). EN OR हिंदी NEXT TO VOICE ON. ON THIS PAGE GUIDE ME EXPLAINS YOUR WHOLE PROCESS.
- 02 EXECUTIVE DASHBOARD SHOWS THE CASES AND THEIR STAGE; 26 ANALYTICS (HR, PLANT HEAD, CEO) SHOWS ATTRITION, REASONS, DEPARTMENTS, CLEARANCE SPEED, PENDING WORK AND RECOVERIES FOR DECISIONS.
EXECUTIVE DASHBOARD
ALL CLEARANCE CASES
| CASE | EMPLOYEE | DEPARTMENT | LAST WORKING DAY | CURRENT STAGE | PROGRESS | RAG |
|---|
SELECTED CASE — STAGE PROGRESS
PROCESS TRAFFIC LIGHT
SELECT A CASE.
ROLE WISE STATUS
| SHEET | STATUS | SUBMITTED BY | SUBMITTED TRUE TIME | COMPLETION |
|---|
DEPARTMENT HOLD MATRIX
AUTO FLAGS HOLD, PENDING, REQUIRES ACTION, DAMAGED / LOST ASSETS AND RECOVERY. CEO APPROVAL IS BLOCKED UNTIL ALL CRITICAL ITEMS ARE CLEARED.
| DEPARTMENT | RAG STATUS | HOLD / PENDING COUNT | RECOVERY AMOUNT | KEY PENDING ITEMS |
|---|
FINAL OUTPUT READINESS
HR REPRESENTATIVE — EMPLOYEE SEPARATION DETAILS
REPORTING LINE
EXITING EMPLOYEE — SELF CLEARANCE
REPLACING EMPLOYEE — CHARGE TAKEOVER
REPORTING MANAGER — CLEARANCE
HOD — DEPARTMENT CLEARANCE
ADMINISTRATION — CLEARANCE
RECORD ALL ADMINISTRATIVE ASSETS, FACILITIES, RECORDS AND RECOVERIES BEFORE GIVING CLEARANCE.
| ITEM | ISSUED | RETURNED | CONDITION | REMARKS |
|---|---|---|---|---|
| OFFICE KEY | ||||
| GUEST HOUSE / QUARTER | ||||
| VEHICLE / DRIVER FACILITY | ||||
| CANTEEN / MEAL CARD | ||||
| OFFICE RECORDS | ||||
| ANY OTHER ADMIN ASSET |
IT — CLEARANCE
VERIFY IT ASSETS, SYSTEM ACCESS CLOSURE, DATA BACKUP AND EMAIL HANDOVER BEFORE CLEARANCE.
| ITEM | ISSUED | RETURNED | CONDITION | REMARKS |
|---|---|---|---|---|
| LAPTOP / DESKTOP | ||||
| MONITOR | ||||
| EMAIL ID | ||||
| ERP / SAP / HRMS ACCESS | ||||
| DATA BACKUP | ||||
| PASSWORD / ACCESS HANDOVER | ||||
| SOFTWARE LICENSE | ||||
| ANY OTHER IT ASSET |
FINANCE & ACCOUNTS — CLEARANCE
VERIFY ADVANCES, LOANS, RECOVERIES, COMPANY CARD DUES AND STATUTORY DEDUCTIONS FOR FULL AND FINAL SETTLEMENT.
| PARTICULARS | APPLICABLE | AMOUNT | STATUS | REMARKS |
|---|---|---|---|---|
| SALARY ADVANCE | ||||
| TRAVEL ADVANCE | ||||
| IMPREST / PETTY CASH | ||||
| LOAN / RECOVERY | ||||
| COMPANY CARD DUES | ||||
| MOBILE / ASSET RECOVERY | ||||
| NOTICE PAY RECOVERY | ||||
| ANY OTHER FINANCIAL DUES |
SECURITY — CLEARANCE
APPLICABLE FOR PLANT, MINES, SITES, STORES, SECURITY AND PROJECT LOCATIONS.
STORES — CLEARANCE
RECORD ALL STORES MATERIAL, TOOLS, PPE AND RETURNABLE ITEMS ISSUED TO THE EMPLOYEE BEFORE GIVING CLEARANCE.
| ITEM | ISSUED | RETURNED | CONDITION | REMARKS |
|---|---|---|---|---|
| TOOLS & TACKLES | ||||
| SAFETY PPE (HELMET / SHOES / GOGGLES) | ||||
| RETURNABLE MATERIAL ISSUED | ||||
| MEASURING INSTRUMENTS | ||||
| SPARES / CONSUMABLES (RETURNABLE) | ||||
| ANY OTHER STORES ITEM |
SAFETY / EHS — CLEARANCE
APPLICABLE ONLY WHEN HR MARKED THIS DEPARTMENT AT START CLEARANCE PROCESS. RECORD EVERY ITEM OR OBLIGATION STILL OPEN FOR THIS EMPLOYEE, THE RECOVERY AMOUNT (IF ANY) AND THE ACTION REQUIRED FROM THE EMPLOYEE.
PAYROLL — CLEARANCE
APPLICABLE ONLY WHEN HR MARKED THIS DEPARTMENT AT START CLEARANCE PROCESS. RECORD EVERY ITEM OR OBLIGATION STILL OPEN FOR THIS EMPLOYEE, THE RECOVERY AMOUNT (IF ANY) AND THE ACTION REQUIRED FROM THE EMPLOYEE.
MINING — CLEARANCE
APPLICABLE ONLY WHEN HR MARKED THIS DEPARTMENT AT START CLEARANCE PROCESS. RECORD EVERY ITEM OR OBLIGATION STILL OPEN FOR THIS EMPLOYEE, THE RECOVERY AMOUNT (IF ANY) AND THE ACTION REQUIRED FROM THE EMPLOYEE.
HUMAN RESOURCES — APPRAISAL & CLEARANCE
APPRAISAL OF ALL USER INPUTS
HUMAN RESOURCES OPENS AFTER THE EMPLOYEE AND ALL DEPARTMENTS HAVE SUBMITTED. REVIEW EVERY INPUT BELOW, RECORD YOUR APPRAISAL AND THEN COMPLETE THE HR CLEARANCE.
VERIFY HR RECORDS, DISCIPLINARY MATTERS, POSH, LEGAL, VIGILANCE AND FULL AND FINAL READINESS.
THESE ITEMS ARE UNDER HUMAN RESOURCE CONTROL. HR WILL VERIFY ISSUE, RETURN, CONDITION, RECOVERY IF ANY, AND CLOSURE BEFORE FINAL CLEARANCE.
| ITEM | ISSUED | RETURNED | CONDITION | REMARKS |
|---|---|---|---|---|
| ID CARD | ||||
| VISITING CARD | ||||
| MOBILE / SIM |
PLANT HEAD — APPROVAL
CEO — FINAL APPROVAL
CONSOLIDATED RESULT
HR CONTROL — HR ACCESS CONTROL
GRANT / CHANGE ACCESS
HR ACCESS CONTROL DECIDES WHO MAY LOGIN, IN WHICH ROLE AND FOR WHICH MODULES. ONE PERSON HAS ONE LOGIN ACCOUNT (THE EMPLOYEE ID) AND MAY HOLD SEVERAL ROLES. NAME, DEPARTMENT AND DESIGNATION COME FROM THE EMPLOYEE MASTER. PASSWORDS ARE NEVER STORED OR SHOWN: A NEW ACCOUNT STARTS WITH THE INITIAL PASSWORD AND THE USER SETS A PERSONAL ONE AT THE FIRST LOGIN.
GRANTED BY / DATE-TIME AND MODIFIED BY / DATE-TIME ARE RECORDED BY THE SERVER. SUSPENDING A ROLE ENDS ITS OPEN SESSION AT ONCE. BULK PHOTOS: IMAGE FILES NAMED BY EMPLOYEE ID (E.G. 104870.jpg).
AUTHORISED USERS
| # | PHOTO | EMPLOYEE ID / USER ID | NAME | DEPARTMENT / DESIGNATION | ROLE | STATUS | MODULES | EFFECTIVE / EXPIRY | GRANTED / MODIFIED | LOGIN | ACTION |
|---|
SUBSTITUTION / DELEGATION WHILE AN APPROVER IS UNAVAILABLE
A CASE IS NEVER MOVED SILENTLY TO ANOTHER PERSON: HR CONTROL RECORDS HERE WHO ACTS FOR WHOM, FOR WHICH TASKS AND FOR WHICH PERIOD. THE SUBSTITUTE MUST HOLD ACTIVE ACCESS; EVERY ACTION SHOWS THAT IT WAS TAKEN AS SUBSTITUTE.
| ABSENT PERSON | SUBSTITUTE | TASKS | PERIOD | REASON | STATUS |
|---|
LOGIN SECURITY & PROCESS SETTINGS
AFTER 5 WRONG PASSWORDS AN ACCOUNT IS LOCKED FOR 15 MINUTES (HR CONTROL CAN UNLOCK). A SESSION ENDS AFTER 8 HOURS WITHOUT USE AND AFTER 24 HOURS IN ANY CASE. CONSULTANTS AND TRAINEES ALWAYS USE THE NOTICE PERIOD OF THEIR OWN CONTRACT (EMPLOYEE MASTER).
CONFIGURE USER (THIS BROWSER ONLY — LOCAL MODE)
MAPPED USERS
| # | PHOTO | EMPLOYEE ID | NAME | USER | ACCESS | ACTION |
|---|
EDIT SUBMISSION & REPORTING LINE ROUTING
A SUBMITTED PAGE IS CORRECTED WITH ✎ EDIT SUBMISSION ON THAT PAGE: THE USER OF THE PAGE (OR HR CONTROL) CONFIRMS WITH HIS / HER OWN LOGIN PASSWORD — CHECKED BY THE SERVER — CORRECTS THE INPUTS AND SUBMITS AGAIN. THERE IS NO SHARED EDIT PASSWORD ANY MORE. EVERY EDIT, WITH EACH CHANGED FIELD, IS LISTED IN 24 HR CONTROL · CASE CONTROL · EDITED SUBMISSIONS.
HR CONTROL — UPLOADS: EMPLOYEE MASTER · LETTER HEAD · CONTINUATION SHEET · BADGES
EMPLOYEE MASTER MANAGEMENT
ONE ROW PER EMPLOYEE IN THREE BLOCKS: A EMPLOYEE DETAILS · B REPORTING MATRIX · C IDENTIFICATION AND OTHER DETAILS. THE MASTER IS THE SINGLE SOURCE FOR LOGIN NAMES, THE SEPARATION REQUEST, THE REVIEWS, HR VERIFICATION AND THE NO DUES SHEETS. EVERY ROW IS VALIDATED BY THE SERVER; NOTHING IS SAVED UNTIL YOU CONFIRM SAVE EMPLOYEE MASTER. PAN, AADHAAR, UAN AND BANK ACCOUNT NUMBERS ARE STORED ENCRYPTED AND SHOWN MASKED.
UPLOAD HISTORY & ROLLBACK
| UPLOAD REFERENCE | FILE | UPLOADED BY / ON | STATUS | ROWS (VALID / INVALID) | IMPORTED / UPDATED / UNCHANGED / REJECTED / HELD | SAVED / CLOSED BY |
|---|
REMOVE UPLOAD WORKS ONLY FOR AN UPLOAD THAT WAS NOT SAVED. A SAVED UPLOAD CAN BE ROLLED BACK ONLY WHILE NO LATER UPLOAD OR CORRECTION CHANGED THE SAME EMPLOYEES AND NO SEPARATION REQUEST EXISTS FOR AN EMPLOYEE IT CREATED. SEPARATION CASES ALWAYS KEEP THE EMPLOYEE AND REPORTING DATA OF THEIR SUBMISSION. IN A NEW UPLOAD AN EMPTY PAN / AADHAAR / UAN / BANK ACCOUNT CELL KEEPS THE STORED NUMBER (USE A CORRECTION TO CHANGE IT); A COLUMN THAT IS NOT IN THE FILE IS NOT CHANGED.
MASTER CORRECTIONS WAITING FOR HR CONTROL 0
| EMPLOYEE | FIELD | FROM | TO | REASON / EVIDENCE | REQUESTED BY |
|---|
VIEW AN EMPLOYEE (THREE BLOCKS)
UPLOAD THE SOFT COPY LETTER HEAD AND CONTINUATION SHEET IN WORD (.DOCX) OR PDF FORMAT (PNG / JPG ALSO ACCEPTED). THE FIRST PAGE OF THE GENERATED REPORT USES THE LETTER HEAD, FOLLOWING PAGES USE THE CONTINUATION SHEET. THE QR CODE IS PLACED BOTTOM RIGHT AND THE PAPER SAVE BADGE WITH THE SAVE PAPER NOTE BOTTOM LEFT OF THE END SHEET. THE VSLP CLEAR EXIT BADGE IS PLACED NEXT TO THE LOGO ON THE FIRST PAGE.
SERVICE LETTER · TERMINATION LETTER — TEMPLATES, AUTHORISED SIGNATORY, DIGITAL SIGNATURE
UPLOAD THE APPROVED TEMPLATE OF EACH LETTER IN WORD (.DOCX) OR TEXT (.TXT). WRITE EVERY DETAIL THAT THE APPLICATION FILLS IN AS A PLACEHOLDER IN CURLY BRACKETS, E.G. {EMPLOYEE NAME} (LIST BELOW). THE TEXT, BOLD / ITALIC / UNDERLINE AND THE ALIGNMENT OF THE TEMPLATE ARE USED; PICTURES IN THE TEMPLATE ARE NOT — THE LETTER IS PRINTED ON THE UPLOADED LETTER HEAD, WITHOUT THE VSLP CLEAR EXIT BADGE. THE REFERENCE NUMBER, THE DATE, THE SIGNATORY WITH THE DIGITAL SIGNATURE, THE DISCLAIMER, THE GENERATION STAMP, THE PAPER SAVE BADGE AND THE QR CODE ARE ADDED AUTOMATICALLY. HR GENERATES THE LETTER OF A CASE IN CONSOLIDATED RESULT.
AUTHORISED SIGNATORY (PRINTED BELOW THE SIGNATURE)
PLACEHOLDERS THAT CAN BE USED IN THE TEMPLATES
VSLP CLEAR EXIT BADGE ON THE FIRST PAGE OF THE LETTER
THE BADGE IS PLACED AUTOMATICALLY IN THE FREE SPACE JUST NEXT TO THE VSLP LOGO OF THE UPLOADED LETTER HEAD — INSIDE THE LETTER-HEAD AREA, SO THE LETTER TEXT, MARGINS AND FORMAT ARE NOT DISTURBED. CHECK THE PREVIEW; IF REQUIRED, FIX THE POSITION MANUALLY (MILLIMETRES FROM THE TOP-LEFT CORNER OF THE A4 PAGE).
PRINT MARGINS (MM) — CONTENT AREA INSIDE THE LETTER HEAD
WITHOUT AN UPLOADED CONTINUATION SHEET THE FOLLOWING PAGES REPEAT THE LETTER HEAD AND USE THE LETTER HEAD MARGINS.
HR CONTROL — CASE CONTROL
REOPEN A SUBMITTED SHEET
ALL CASES
| CASE | EMPLOYEE | STAGE | SHEETS SUBMITTED | CREATED | ACTION |
|---|
ACTIVITY LOG (LATEST 150)
| TIME | CASE | SHEET | ACTION | BY |
|---|
DATA BACKUP & RESTORE
ANALYTICS · SEPARATION AND CLEARANCE
ARCHIVE — GENERATED REPORTS
| # | REFERENCE NO | VER. | EMPLOYEE | DEPARTMENT | LWD | STATUS | GENERATED (TRUE TIME) | GENERATED BY | PAGES | ACTION |
|---|
HR CONTROL — RESET AND CLEAR DATA
WHAT TO CLEAR
CLEAR / RESET HISTORY
| TRUE TIME | ACTION | DETAILS | BY |
|---|