VSLP TalentLens - Sharper Evaluation. Stronger Selection.

INSTRUCTIONS

Current guideline on how to use VSLP TalentLens, the logics and the parameters applied.

DASHBOARD

Live candidate status, assessor score summary, approval decision summary and HR verification status.

Candidate: Pending

PENDING INPUTS

Average score, recommendations and approvals will update here automatically as each sheet is filled.

Candidate NamePending

MRF No.Pending

Position AppliedPending

DepartmentPending

Average Final ScorePending

Final OutcomePending PENDING

Sheet Completion Status

Assessor Score Summary

Assessor 1

NameName pendingInterview DatePendingModePendingScorePendingRecommendationPending

Assessor 2

NameName pendingInterview DatePendingModePendingScorePendingRecommendationPending

Assessor 3

NameName pendingInterview DatePendingModePendingScorePendingRecommendationPending

Approval Decision Summary

HOD

Pending

HR

Pending

Plant Head

Pending

CEO

Pending

HR Verification Status

Document VerificationPending

Education VerificationPending

Experience VerificationPending

Reference / Background CheckPending

System rule: The interview can be completed with the evaluation of any one assessor. Selected only when the average final score is 3.50 or above out of 5, at least one assessor recommends, no assessor marks Not Recommended, and the required approvals are complete. Hold from 3.00 to 3.49. Below 3.00 is waitlisted. Any rejection by HOD, HR, CEO (or Plant Head where applicable) makes the result Rejected.

CANDIDATE DETAILS

To be filled by HR Representative. All key details auto-populate in the assessor sheets, dashboard, master evaluation and final result.

STATUS: PENDING

TRUE TIME: NOT SUBMITTED

COMPLETED %0%

PENDING %100%

FIELDS COMPLETED0/0

SHEET STATUSPending

HR Representative

Auto-populated from the activated user. Employee ID and Department identify the HR representative coordinating this interview.

HR Representative Name

Employee ID

Department

MRF No.

Enter the approved manpower requisition number.

Candidate Data Template (Excel)

Download the simple one-sheet Excel form, send it to the candidate, and upload the filled form to auto-populate every field below. Review and then submit.

No template uploaded

Top Details - Candidate and Reporting Structure

Capture the candidate, position and reporting details accurately. These fields form the base for assessor sheets and final result generation.

Candidate Name

Full name as per resume or identity document.

Position Applied For

Department

Location

Plant, site or office location.

Interview Date

Mode of Interview

Source of Candidate

Reporting To (Name)

Reporting Designation

Reporting Department

Functional Head / Dotted Line Reporting

Probable Joining Date

Tentative joining date based on notice period and business requirement.

Referral

Select whether the candidate is referred. If referred, capture the referrer details and referral bonus applicability.

Referral

Referred By (Name)

Referrer Department

Referrer IL

Referrer Location

Whether Referral Bonus Applicable

Personal Details

Capture personal details carefully for identification, communication and age validation as on the interview date.

Contact No.

Active contact number.

Alternate Contact No.

Email ID

Date of Birth

Age on Date of Interview

Auto-calculated from Date of Birth and Interview Date.

Gender

Father's Name

Mother's Name

Blood Group

Whether Differently Abled

Type of Differently Abled

Current Location

Native Place

Marital Status

No. of Children

Address

Present communication address. Use Add Address Line for additional lines (up to Address 4).

Door No.

Apartment / Society Name

Address 1

Locality

Village / Tehsil

City

District

State

PIN Code

Academics Details

Record the highest qualification and academic credentials. Add professional / additional qualifications in the table below.

Highest Qualification

Specify Other Course / Qualification

Specialization

Institute / University

Month of Passing

Year of Passing

Academic Score / Grade

Additional Certifications

Professional Academic Details

#	Course Name	Specialisation	Year of Completion	Grade	% Score	Action

Professional Details

Capture employment and compensation details with care. This supports fitment, negotiation, approval and final decision tracking.

Total Experience

Relevant Experience

Current / Last Employer

Current Designation

Reporting To (Current)

Designation / name of the present reporting manager.

Team Size

Direct Reportees

Current CTC (Annual)

Expected CTC (Annual)

CTC Negotiable

Notice Period (Days)

Notice Period Negotiable

Presently Serving Notice Period

Reason for Change

Brief Candidate Profile

Language Proficiency

Add all known languages and rate reading, writing and speaking ability objectively.

Language	Read	Write	Speak	Remarks

Reference Details

Capture references only where applicable. Ensure contact details are entered correctly for verification.

Reference	Name	Designation / Relationship	Organisation	Contact No.	Email
Reference 1
Reference 2
Reference 3

Relative / Known Person in the Organisation

Declare whether any relative or known person of the candidate works in the organisation. If No, the detail fields remain disabled.

Whether any Relative / Known Person works in the Organisation

Name of the Employee

Department

Designation

Relation with the Employee

Upload Resume

Upload the candidate resume in PDF or Word format (maximum 5 MB). It becomes visible to Assessors, HOD, HR, Plant Head and CEO through the View Resume window.

No resume uploaded

Remarks of HR Representative

Record role fitment observations, compensation notes, joining constraints, red flags and HR handover points. Use Add Remark for additional points.

Master Remark

Submitting records the true date and time stamp and pushes the candidate to the assessor sheets.

ASSESSOR 1 EVALUATION

Independent assessor evaluation with auto-populated candidate details and complete scoring.

ASSESSOR 2 EVALUATION

Independent assessor evaluation with auto-populated candidate details and complete scoring.

ASSESSOR 3 EVALUATION

Independent assessor evaluation with auto-populated candidate details and complete scoring.

HOD APPROVAL

Separate HOD approval sheet.

STATUS: PENDING

TRUE TIME: NOT SUBMITTED

COMPLETED %0%

PENDING %100%

FIELDS COMPLETED0/0

SHEET STATUSPending

HOD Name

Employee ID

HOD Decision

Date

HOD Remarks

HR VERIFICATION

Separate HR verification and recommendation sheet.

STATUS: PENDING

TRUE TIME: NOT SUBMITTED

COMPLETED %0%

PENDING %100%

FIELDS COMPLETED0/0

SHEET STATUSPending

HR Name

Employee ID

HR Recommendation

Document Verification

Education Verification

Experience Verification

Reference / Background Check

HR Remarks

PLANT HEAD

Plant Head approval sheet with Yes or No applicability.

STATUS: PENDING

TRUE TIME: NOT SUBMITTED

COMPLETED %0%

PENDING %100%

FIELDS COMPLETED0/0

SHEET STATUSPending

Plant Head Approval Required

Plant Head Name

Employee ID

Plant Head Decision

Date

Plant Head Remarks

CEO APPROVAL

Separate CEO approval sheet.

STATUS: PENDING

TRUE TIME: NOT SUBMITTED

COMPLETED %0%

PENDING %100%

FIELDS COMPLETED0/0

SHEET STATUSPending

CEO Name

Employee ID

CEO Decision

Date

CEO Remarks

MASTER EVALUATION

Consolidated master evaluation for HR review, assessor scoring summary, suitability and final recommendation readiness.

MASTER EVALUATION LOCK / UNLOCK CONTROL

This control is separate from role activation. Enter the authorised Master Evaluation password to unlock or lock this sheet.

Password

STATUS - LOCKED

STATUS: PENDING

TRUE TIME: NOT SUBMITTED

COMPLETED %0%

PENDING %100%

FIELDS COMPLETED0/0

SHEET STATUSPending

Assessor 1 ScorePending

Assessor 2 ScorePending

Assessor 3 ScorePending

Average ScorePending

Master Evaluation Inputs

Evaluation Completed By

Evaluation Date

Overall Suitability

Compensation Fitment

Joining Risk

Final HR View

Master Evaluation Remarks

FINAL RESULT

Consolidated final result with Save and Print option.

FINAL RESULT LOCK / UNLOCK CONTROL

This control is separate from role activation. Enter the authorised Final Result password to unlock or lock this sheet.

Password

STATUS - LOCKED

FINAL RESULT STATUS

GENERATED TIME: NOT GENERATED

FINAL OUTCOME INPUT

Selection Status

Leave blank to use the system-computed outcome.

HR CONTROL

User and assessor registration, password control, templates, letter generation and candidate status tracking.

Define Users for Login

Registered users sign in with their own password. The master password always works for every user. Available to the HR and HR Representative roles after activation.

User Name

Employee ID

User Role

Department

Password

Employee ID	User Name	Role	Department	Password	Action

Change Master Password

The master password protects login, role activation, Master Evaluation and Final Result. Default: VSLP@123.

Current Master Password

New Master Password

Confirm New Master Password

Register Assessor

Once registered, the assessor only enters the Employee ID in the Activation Panel; name, role, designation, department, IL and location are pushed to the assessor sheet automatically.

Employee ID

Assessor Name

Assessor Slot

Designation

Department

IL

Location

Employee ID	Name	Slot	Designation	Department	IL	Location	Action

Templates

Upload the LOI and Appointment Letter templates (Word .docx or PDF, using the placeholders below), the Annexure-A salary master (Excel, for record), the Letterhead and the Continuation Sheet (Word .docx or PDF, A4). The letterhead artwork is used as the page background so the watermark shows through; the letter body keeps clear of the letterhead header and footer. Generated letters carry no logo. If no template is uploaded, the built-in VS Lignite Power format is used.

Letterhead clearance (keeps the letter body clear of the letterhead header and footer)

Top clearance (mm)

Space left blank from the top edge for the letterhead header. Default 45 mm.

Bottom clearance (mm)

Space left blank above the bottom edge for the letterhead footer; the badge / QR strip sits just above it. Default 26 mm.

Available placeholders for letter templates

Generate Letter of Intent (LOI)

Candidate details (name, address, position, location, CTC, joining date, reporting) are auto-pulled from the application. Adjust only if needed, preview, then generate or Save PDF. Every letter carries the true date-time stamp and a verification QR code at the bottom-right corner.

LOI Reference No.

Auto: VSLP/HR/Serial/DDMMYY, allotted on generation.

Designation Offered

Offered CTC (Annual, INR)

Grade / IL

Place of Posting

Expected Date of Joining

LOI Validity (Days)

Training Period (Months) - Trainees

Signatory Name

Signatory Designation

Preview will appear here.

Annexure - A : Salary Structure

Enter only the annual CTC. Basic, HRA, Other Allowances, Gross Pay, Company PF, Total Pay, Bonus / LTA are computed automatically as per the VSLP On-Rolls Salary Master and the Annexure is generated with time stamp and QR code.

Annual CTC (INR)

Auto-pulled from Expected CTC; edit if the offered CTC differs.

Candidate Name

Department

Auto-pulled from the candidate record; HR may edit.

Designation

Location

Metro (New Delhi, Mumbai, Kolkata, Chennai, Hyderabad, Bengaluru): HRA 50% of Basic; others 40%.

If Others, specify Location

Grade / IL

Effective From

Annexure Reference No.

Auto: VSLP/HR/Serial/DDMMYY, allotted on generation.

PF on Higher Wages (Enhanced PF)

Basic stays 60% of Total Pay in all cases. Yes: PF 12% of Basic and HRA 50%.

No: Basic 60% of Total Pay, HRA 40%, PF Rs. 1,800 p.m. Yes: Basic 40%, HRA 50%, PF 12% of Basic.

Bonus (Annual, auto - CTC up to 4,32,000)

LTA (Annual, auto - by IL, CTC above 4,32,000)

Contribution towards NPS

Yes: 10% of Basic, adjusted only from Other Allowances. No: row left blank.

Food Coupons (Monthly, INR)

Capped at Rs. 8,800 per month; shown after NPS and adjusted only from Other Allowances.

Basic (Locked)

Fixed once the CTC is entered; IL, location, PF, NPS and Food Coupons never change it.

Structure in use

Paysheet	Monthly (Rs.)	Yearly (Rs.)
Enter CTC to compute.

Preview will appear here.

Generate Appointment Letter

Generates the appointment letter from the uploaded template with the true date and time stamp and QR verification code.

Appointment Reference No.

Auto: VSLP/HR/Serial/DDMMYY, allotted on generation.

Employee Code (Allotted)

Designation

Grade / IL

Date of Joining

Place of Posting

Annual CTC (INR)

Probation Period (Months)

Training Period (Months) - Trainees

Notice Period (Days)

Signatory Name

Signatory Designation

Preview will appear here.

Badges

Upload or paste (Ctrl+V) the badge image that will appear at the bottom-left of every page of the LOI, Annexure-A and Appointment Letter. It replaces the built-in Go Green - Go Paperless badge; the printed size stays fixed at 72 x 72 px (square images look best; PNG / JPG / SVG, up to 2 MB).

Current Badge (as printed)

Built-in badge in use

Upload Badge Image

PNG / JPG / SVG, maximum 2 MB.

Or Paste Copied Image Here

Click here and press Ctrl+V to paste a copied badge image.

Candidate Status Tracker

Tracks every saved candidate record: interview completed, LOI sent, Annexure sent, appointment letter sent, probable date of joining and boarding. Joinings of the current month blink in the clock widget. Mark BOARDED once joining formalities are completed.

Candidate	MRF	Position	Outcome	Interview	LOI	Annexure	Appointment	Probable DOJ	Boarding	Action