VSLP SENTINEL

How to Use VSLP SENTINEL — step-by-step operating guide

0. Sign In — Enter the access password (HR controlled). Use the HR-controlled access password. Change it under Masters & Settings → Security or the Clear Data (HR) tab.

1. Visitor Intimation — Host pre-registers an expected visitor (gender, mobile 10 digits, company & city/state separately, blood group, emergency contact, conveyance, accompanying visitors each with gender & blood, purpose, expected time). Submit creates a 6-digit Gate Pass ID; Save to System downloads a local copy.

2. Time Office (Walk-in) — For visitors who arrive without prior intimation. Time Office captures all the same details + photo manually and generates the pass immediately (auto checked-in).

3. Gate Check-In — Security selects an expected visitor, captures a clear photo on a plain background, and generates the 4"×6" Visitor Pass with QR. The pass can be Printed, Saved to System, or Sent to WhatsApp.

4. Gate Checkout — Host approval is mandatory first. Click Start Scanner and scan the pass QR (works offline), or enter the ID manually. Tick Carried-in material verified / returned and Visitor pass surrendered, then Complete Visit. For group passes, all accompanying visitors are marked checked-out together.

5. Records & Summary — Records now show accompanying visitor details. Filter by date/status, export CSV, and run Day / Week / Month reports.

6. Masters & Settings (HR) — Password, company/gate, overstay threshold, master lists, watchlist, backup/restore.

Hosting note: The hand-held QR scanner always works (it types into the selected box, even on plain HTTP). The on-screen camera (QR scanning and visitor photo) needs a secure context — open the app via https:// or on the server itself via localhost; browsers block the camera on plain HTTP across the network. To turn on HTTPS once, run ENABLE-HTTPS-CAMERA.ps1 on the server (included in this package). Shared live data across gates works on HTTP or HTTPS via the IIS backend.

Today Expected0

Currently Inside0

Today Completed0

Overstay Alerts0

Last 7 Days — Visitor Footfall

Status Mix (This Month)

Live Status Command Board

Active Visitor IDs 0

Expired Visitor IDs 0

Renewed Visitor IDs 0

Cancelled Visitor IDs 0

Pending Host Renewal 0

Pending Host Re-Check-In Approval 0

Security Cancelled Gate Check In 0

Host Rejected Gate Check In 0

Blocked at Main Gate 0

Checked In Visitors 0

Checked Out Visitors 0

Live Visitor Movement (currently inside & recent)

Employee Visitor Intimation

Host fills visitor details before arrival. System generates a unique 6-digit Gate Pass ID.

Host Employee Name *

Employee ID

Department

Main Visitor Name *

Gender *

Blood Group

Mobile Number (10 digits) *

Emergency Contact (10 digits)

Visitor Email

Company / Organisation *

City / State *

Visitor Type *

ID Proof Type *

ID Proof Number *

Conveyance *

Vehicle Number *

Driver Name

Driver Blood Group

Accompanying Visitors (name + gender + blood group)

Total in group: 1

Visit Date *

Expected Time *

Expected Duration (hours)

To Meet *

Meeting Location

Purpose *

ITEMS CARRIED - SELECT

None added

Use Add to capture multiple items. If no item is added, value will remain None.

Remarks / Special Instruction

Time Office — Manual Walk-in Pass for visitors arriving without prior intimation

Capture all visitor details manually and a live photo, then generate the pass. The visitor is checked-in immediately on generation.

Host Employee Name *

Employee ID

Department

Main Visitor Name *

Gender *

Blood Group

Mobile Number (10 digits) *

Emergency Contact (10 digits)

Visitor Email

Company / Organisation *

City / State *

Visitor Type *

ID Proof Type *

ID Proof Number *

Conveyance *

Vehicle Number *

Driver Name

Driver Blood Group

Accompanying Visitors (name + gender + blood group)

Total in group: 1

Visit Date *

Expected Time *

Expected Duration (hours)

To Meet *

Meeting Location

Purpose *

ITEMS CARRIED - SELECT

None added

Use Add to capture multiple items. If no item is added, value will remain None.

Remarks / Special Instruction

Visitor Photo

Studio finish (smoke-grey backdrop, brighter & sharper)

Walk-in Visitor Pass (4"×6")

Expected Visitors at Main Gate

Photo Capture & Check-In

1 · Select

2 · Photo

3 · Pass

Select a visitor from the list to begin check-in.

Security Gate Check-In Cancellation / ObjectionMandatory reason

Studio finish (smoke-grey backdrop, brighter & sharper)

Visitor Pass (4"×6")

Host Renew / Cancel / Checkout Unlock

After the meeting is over, the host must approve the visitor for Gate Checkout. Password format is controlled by HR. Default: DD + Host Employee ID.

Host Employee ID Password

Host Action Queue

Unlock with host credentials to view linked visitors.

Gate Checkout Queue — visitors whose Host Renew / Cancel / Checkout is complete and are ready to exit

Only visitors whose Host Renew / Cancel / Checkout has been completed appear here. Select a visitor to auto-load their details, photo and pass — no manual searching. Completed visitors disappear from this list automatically.

Search queue

Verify Pass — camera, hand-held scanner, or manual checkout

Use the device camera to scan the QR on the visitor pass.

Exit Confirmation

Tick the checks below before completing — they apply to whichever scan method is used.

Carried-in material verified / returned at exit Visitor pass surrendered (if printed pass was issued)

For group passes, Gate Checkout marks all accompanying visitors checked-out together.

Same QR everywhere: the pass QR also works in VSLP CAFE ONE and the Vehicle Management System. Export the shared feed from Masters & Settings → Integration.

Visitor Records

Search

Status

From Date

To Date

Daily / Weekly / Monthly Summary

Day: 00:00:00–23:59:59 · Week: Monday–Sunday · Month: 1st–last day. Period is based on each visitor's visit date.

🔒 Archived Visitor Pass

All generated visitor passes are archived date-wise. Unlock with master password.

Master Password

Date-wise Visitor Pass Archive

Select Date

Unlock archive first.

🔒 Security — Password (HR only)

Access password protects the whole application and is controlled by HR.

Current Password New Password Confirm New Password

Company & Gate Settings

Company Name Gate Code (single digit) Default Overstay Threshold (hours) Pass Footer Note

Master Lists

Departments (comma separated) Hosts / Employees (comma separated) Meeting Locations (comma separated) Common Purposes (comma separated)

Blacklist / Watchlist

Visitors on this list (by mobile) are flagged at intimation & gate.

Mobile Number (10 digits) Reason

🔗 Integration — VSLP CAFE ONE & Vehicle Management

The visitor pass QR uses a unified token so the same QR is read without error by VSLP SENTINEL (exit), VSLP CAFE ONE (canteen beneficiary), and the Vehicle Management System. Token format: VSLP1|code|vpid|mobile|validDate|name|vehicle. Export the shared feed below for the other apps to import.

Developers of the other apps can reuse the identical parser exposed as window.VSLP_QR.parse(scannedText) → {code, vpid, mobile, validDate, name, vehicle}, and a bare 6-digit code is also accepted for backward compatibility.

Data Backup

All data is stored in this browser's local storage. Use backup/restore for safety, or connect a shared backend when hosted for multi-user live data.

Restore Backup

🔒 Password Pattern Admin

Unlock with the master password to manage dynamic password patterns. Do not expose passwords to users.

Master Password

Dynamic Host Renew / Cancel / Checkout Password Pattern

Unlock to view and change the pattern.

🗑 Clear Application Data — HR only, password protected

Warning: This permanently deletes data stored in this browser. This action cannot be undone. Download a backup first from Masters & Settings → Data Backup.

Operator identification is mandatory. Every clear action is logged with the operator's name, employee ID and department for audit.

Operator Name *

Employee ID (6 digits) *

Department *

What to clear *

From Date (visit date) *

To Date (visit date) *

Select the date range to clear. Only records whose visit date falls between From and To (inclusive) are deleted. To clear everything in the selected category, set the range to cover all dates.

Enter Master Password to confirm * I understand this permanently deletes the selected data.

🔑 Change Master Password — HR only

The master password protects sign-in and guards data clearing. Only HR should change it.

Current Master Password New Master Password Confirm New Master Password

VSLP SENTINEL

Instructions

How to Use VSLP SENTINEL — step-by-step operating guide

Last 7 Days — Visitor Footfall

Status Mix (This Month)

Live Status Command Board

Live Visitor Movement (currently inside & recent)

Employee Visitor Intimation

Time Office — Manual Walk-in Pass for visitors arriving without prior intimation

Visitor Photo

Walk-in Visitor Pass (4"×6")

Expected Visitors at Main Gate

Photo Capture & Check-In

Visitor Pass (4"×6")

Host Renew / Cancel / Checkout Unlock

Host Action Queue

Gate Checkout Queue — visitors whose Host Renew / Cancel / Checkout is complete and are ready to exit

Verify Pass — camera, hand-held scanner, or manual checkout

Exit Confirmation

Visitor Records

Daily / Weekly / Monthly Summary

🔒 Archived Visitor Pass

Date-wise Visitor Pass Archive

🔒 Security — Password (HR only)

Company & Gate Settings

Master Lists

Blacklist / Watchlist

🔗 Integration — VSLP CAFE ONE & Vehicle Management

Data Backup

🔒 Password Pattern Admin

Dynamic Host Renew / Cancel / Checkout Password Pattern

Change Master Password

Dynamic Host Renew / Cancel / Checkout Password Pattern

🗑 Clear Application Data — HR only, password protected

🔑 Change Master Password — HR only